Human Resource (HR) Policy

Cybertize Media Productions Private Limited

Welcome to Cybertize Media Productions Private Limited. Our HR Policy is designed to maintain a professional, transparent, ethical, and growth-oriented workplace for all employees, freelancers, consultants, and associates working with the organization.

This policy outlines the standards, expectations, and guidelines applicable across all departments and ventures operated under Cybertize Media Productions Private Limited.

1. About The Company

Cybertize Media Productions Private Limited is engaged in IT services, digital solutions, media production, creative services, software operations, podcast production, branding, and related business activities.

The organization believes in professionalism, accountability, creativity, teamwork, and long-term growth.

2. Employment Categories

The Company may engage individuals under the following categories:

Permanent Employees
Probationary Employees
Contractual Employees
Freelancers / Consultants
Interns / Trainees
Project-Based Associates

The nature of employment or engagement will be communicated individually through appointment letters, agreements, or contracts.

3. Recruitment & Hiring Process

All hiring decisions are based on organizational requirements, skills, experience, and performance during interviews or assessments.

The Company may conduct:

Interviews
Practical assessments
Trial assignments
Background verification
Skill evaluation tests

Providing false information or documents during recruitment may lead to cancellation of candidature or termination.

4. Probation Policy

New employees may undergo a probation period ranging from 3 to 6 months depending on the role and department.

During probation, performance, punctuality, professionalism, discipline, and work quality will be evaluated.

The Company reserves the right to:

Extend the probation period
Confirm employment
Discontinue employment during probation based on performance or conduct

Employment confirmation shall be communicated officially.

5. Working Hours & Attendance

Standard Office Hours

Monday to Saturday
10:00 AM to 6:00 PM

Attendance Expectations

Employees are expected to:

Report on time
Maintain regular attendance
Mark attendance through the approved attendance system
Inform management in advance regarding leave or delays

Repeated late attendance, absenteeism, or irregularity may result in disciplinary action or salary deductions.

6. Work From Home (WFH) Policy

Work-from-home arrangements may be approved depending on project requirements and management discretion.

Employees working remotely must:

Remain available during office hours
Attend meetings and calls
Meet all deadlines and deliverables
Maintain communication with reporting managers

Misuse of WFH privileges may result in cancellation of remote work approval.

7. Salary & Payroll Policy

Salary shall be processed according to the Company’s payroll schedule.

Applicable statutory deductions including:

TDS
PF
ESI
Other applicable deductions

may be applied as per government regulations.

Salary increments, bonuses, incentives, and appraisals are performance-based and subject to business requirements.

8. Leave Policy

Employees may avail leave subject to approval from reporting managers or HR.

Types of Leave

Casual Leave
Sick Leave
Emergency Leave
Approved Paid Leave (if applicable)

Employees must notify the Company in advance whenever possible.

Unauthorized leave or continuous absence without information may result in disciplinary action.

The official holiday calendar shall be shared separately.

9. Performance & Appraisal

Employee performance is evaluated based on:

Quality of work
Productivity
Professional conduct
Communication
Client handling
Discipline and punctuality
Team contribution
Innovation and ownership

The Company may provide:

Salary revisions
Promotions
Incentives
Recognition awards

based on performance and organizational goals.

10. Professional Conduct

All employees and associates are expected to:

Maintain professionalism
Respect colleagues, clients, and management
Follow lawful and ethical practices
Maintain workplace discipline
Protect company interests and reputation

Any misconduct, abusive behavior, or unethical conduct may lead to disciplinary action.

11. Confidentiality Policy

All employees, freelancers, consultants, and associates must maintain strict confidentiality regarding:

Client information
Internal projects
Financial data
Company operations
Login credentials and systems
Creative assets and business strategies

Confidential information must not be shared with unauthorized individuals during or after engagement with the Company.

12. IT, Internet & Device Usage

Company systems, internet access, software, emails, and devices are strictly for professional purposes.

Employees are prohibited from:

Installing unauthorized software
Sharing passwords
Misusing company systems
Accessing illegal or harmful content through company devices

The Company reserves the right to monitor usage where necessary.

13. Social Media & Public Communication

Employees must avoid posting:

Confidential company information
Client-related data
Defamatory or misleading statements
Unauthorized public announcements

Official media communication on behalf of the Company requires prior management approval.

14. Client Communication & Business Ethics

Employees and freelancers must:

Maintain professional communication with clients
Avoid unauthorized commercial commitments
Refrain from directly approaching company clients for personal business
Represent the Company responsibly

Any violation may result in immediate termination and legal action.

15. Anti-Harassment Policy

Cybertize Media Productions Private Limited follows a zero-tolerance approach toward:

Harassment
Sexual harassment
Bullying
Workplace discrimination
Threatening behavior
Abusive conduct

All complaints shall be handled confidentially and professionally.

16. Disciplinary Actions

Violation of company policies may result in:

Verbal warning
Written warning
Salary deduction
Suspension
Termination of employment
Legal action (where applicable)

Disciplinary actions depend on the severity of the violation.

17. Resignation & Termination

Employees are expected to serve notice periods as mentioned in their appointment letters.

The Company reserves the right to terminate employment in cases including but not limited to:

Poor performance
Misconduct
Breach of confidentiality
Policy violations
Business restructuring

Final settlement shall be processed after:

Clearance approval
Return of company assets
Completion of formalities

18. Company Assets & Equipment

Employees are responsible for the proper handling and safety of company property including:

Laptops and desktops
Cameras and production equipment
Storage devices
ID cards
Documents and credentials

Loss, misuse, or damage may lead to recovery deductions.

19. Intellectual Property & Content Ownership

All work created during employment or assignment including:

Designs
Videos
Software
Content
Scripts
Graphics
Photographs
Marketing material

shall remain the sole intellectual property of Cybertize Media Productions Private Limited unless otherwise agreed in writing.

20. Policy Amendments

Cybertize Media Productions Private Limited reserves the right to update, modify, revise, or discontinue any policy at its sole discretion without prior notice.

Employees and associates are expected to comply with the latest version of the HR Policy.